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Creating Experiences

    There are three ways one can create an Experience.

  1. Click the Experience tab then click the Create Experience button
  2. Go to an existing Event page for the organization, then click “Create Experience”
  3. Go to the Routes tab for the Organization, select the routes to be used then click “Create Experience” option just below the table.

Create an Experience from the Experiences Library

  1. Sign into the Organization
  2. Click the Experience tab then click the Create Experience button

Create an Experience from an Existing Event:

  1. Sign into the Organization
  2. Go to the Event for which you want to use for the Experience.
  3. Click the button “Create Experience”

Create an Experience in the Route Library:

  1. Sign into the Organization
  2. Go to the Route Library
  3. Select the routes you wish to include in the Experience
  4. Click “Create Experience”

Create an Experience From the Route Save Form:

  1. After planning a route, click Save at the top of the left column
  2. Click beneath Organize in Experiences
  3. Click “New Experience”
  4. Add title to new Experience and click Save
  5. Save Route

Editing an Existing Experience:

  1. Sign into the Organization
  2. Go to the Experiences tab
  3. On the Experience library, Click “EDIT” for the Experience you want to edit.
  4. Now you can click Edit Details, Edit Routes, and Edit Guides to make changes.

Overview Page

The Overview page shows the banner and logo as it will appear in the mobile app. From here you can Publish, Unpublish, Preview, Share the access code, and view stats.

Publish, Unpublish, and Preview buttons

  • Publish – Publish Update creates the package that will be downloaded by anyone with the mobile app. This includes the routes, map tiles, guide pages, logo, and banner image.
  • Unpublish removes the Experience from active status so it can no longer be downloaded or used by the mobile apps.
  • Preview will pop up a modal showing how the app will render the Experience and guide pages.


These will indicate how many times the Access Code or QR code has been used and the Experience page downloaded.

  • Today – The last 24 hours.
  • This week – The week from Monday morning to Sunday evening.
  • This month – The calendar month starting on the 1st of every month.
  • This year – The calendar year starting on January 1, ending December 31.

Details Tab:

The Details tab contains basic information about the Experience that you will want to share. Details like Experience name, where it takes place, date ranges, and so on.

Click DETAILS in the left menu
  • Give the Experience a Title
  • Select Date range for the Experience if applicable.
  • Set a Location. This can be a city, state, country, or region. It’s up to you.
    Description. Add a paragraph or two of information about this Experience.
  • Logo 150×150 pixels – It doesn’t have to be exactly 150x150px, it can be 800×800, the site will scale it automatically. It is important that the image is square. By default, we will pull the icon image from your organization account.
  • Banner 1280×740 pixels – Doesn’t have to be exactly 1280×740 but it helps with presentation. By default, we will pull the banner image from your organization account.
  • Require Information from Guests:

    The require information options allows you to gather name, email, phone number, or reference ID from your guests. Since guests are not required to have an account to access an Experience, if you would like to have a record of who is accessing your Experience, it is important to require the requisite information.

    This information will be gathered from the guest before they are able to download and access your Experience.

    Expire Guests:

    The expiration setting is to specify the number of days the guest will be removed after accessing the experience. Once the guest is expired, he or she will be unable to access the Experience.

    By default the available options are 15 and 30 days. Contact us directly to explore additional options at organizations@ridewithgps.com.

    Reference ID:

    The Reference ID is for your organization’s internal use. This does not show up in the app at all. Often this is used a trip ID or number.

    Social Links:

    Add social links to the Experience home page. Click the checkboxes next to each social platform you’d like to link to. You will first need to add Facebook, Twitter, and Instagram links under Manage Account on your organization account’s home page.

    Save Details:

    After editing all the Experience details, make sure to save your work by pressing SAVE CHANGES in the upper right corner.

    Managing Experiences:

    Copying an Experience:

    This is good for making variations of the Experience or re-using routes and info without affecting the original Experience.

    While viewing an Experience overview page, click “Copy” in the left tab.

    Deleting an Experience:

    To Delete the Experience, Route Managers can view the Experience then click “Delete” in the left. This ONLY deletes that Experience and does not affect the routes at all. Once an Experience is deleted, it cannot be recovered.
    You can also delete multiple Experiences at the same time by checking the Experiences on the Experience table then click Delete.

    Publishing and Unpublishing:

    In the Experiences library, you can select multiple experience at once then click Publish or Unpublish.
    The Experiences grid will show one of the publishing statuses for each Experience. Can can then sort the grid by these states.

    • Published – Your Experience has been published and there are no pending updates.
    • Unpublished – Your Experience is not published and is unavailable to any guests.
    • Updates – Your Experience has been published an there are pending updates to be published.
    • Queued – Your Experience is in the queue to be processed and published.
    • Processing – Your Experience is currently publishing.


    Tagging is a way to help organize the Experiences. Trip codes, the year the experience being used, and region the experience is for are common tags that can help you find experiences as your library continues to grow.