Organization Account Updates | Ride With GPS Help

Every time we update features for our Organization Accounts, we’ll post those updates and links to affected help articles.

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December, 2020

Webinars
Three webinars were hosted for club admins and club members. Webinar one was focussed on admin features like inviting and managing members, managing the route library, events, and Collections. Webinar two focussed on club member features like accessing club routes and events on the web and mobile app, as well as loading routes to Garmin devices. Webinar three focussed on planning and editing routes on the website’s route planner. View all three on YouTube here.

November, 2020

Export POI Library contents
Want to export your POI Library? Let us know at organizations@ridewithgps.com and we can send you a .csv of your POI Library contents.
Remove Tag Case-Sensitivity
Searching for tags on pages with tables was previously case-sensitive, but now the case of the tags is no longer considered when searching
Personal Metrics Preferences Reflected While Signed into the Organization Account
Now your personal account metric preferences will be reflected when signed into your organization, rather than the metric preferences of the organization account.

October, 2020

Combine POI in the POI Library
Merge duplicate POI into one POI while retaining their contents and which routes they have previously been applied to.
More data in Route Library CSV exports
We’ve added more information to the Route Library CSV export. You’ll now see Created By, Last Updated By, View Count, and which Events a route belongs to in the CSV export.

September, 2020

Copy Routes to Organization while signed into personal account
Minimize switching between your personal account and your organization account by choosing which organization’s route library you’d like to create a copy of a route in.
Add POI to POI Library from Route Planner
Planning a route and adding POI to it and want to include it in your POI Library so you can apply it to other routes? Use the Add to POI Library option while adding POI in the route planner.

August, 2020

Limited Use Access Codes for Experiences
Generate as many codes as you’d like for the same Experience and control how many times each code can be used.

July, 2020

Add Zip Code for Experience Required Guest Information
Tourism bureau or DMO using Experiences and want to gather where your visitors are coming from? Add the option to collect Zip Code.

June, 2020

POI Library
Manage all of your points of interest from a central library. Apply a POI to multiple routes at once instead of adding the same POI to many different routes.

April, 2020

Collections
Organize your routes for ease of sharing or categorization, and following by users

March, 2020

Nested Guide Pages for Experiences
Nest your guide pages to better group and organize your guide pages together.

February, 2020

Tour Embeds
Embed private routes to show an overview of your tours without linking back to the original route while minimizing zoom level

December, 2019

Experience Share Page
Allow your guests to view their Experience’s routes from our website and download files to load to their bike computer.

October, 2019

Experience Push Messaging
Message your Experience guests from your computer. They will receive your message as a push notification.

September, 2019

New Manage Event Participant Table
Better manage your riders by controlling their access, unexpire them if their access has been removed, send messages individually or in bulk, and tag them to help categorize by group.
Disable Copying Routes
Prevent people from copying your routes to their own accounts by disabling route copying. When route copying is disabled, only route managers that are signed into the account will be able to make copies of the route. For all others, the option will be removed.
Repeating Events
Create a single event and set that event to repeat as often as you’d like. Configure your event to run every week, every month, on certain days, or whatever works best for you and your organization.
Add Event Organizer
Want to let all your riders know who is leading a ride? You can now add organizers directly to your events by selecting them from your member table.

August, 2019

Archive Routes and Events
Want to pare down your route library or events list, but don’t want to delete them? We now offer the ability to archive routes and events in your Organization Account. You will be able to archive and unarchive routes and events to make what is visible to your members quicker to load and sort through.
Default Privacy for Routes, Events, and Uploaded Rides
Set a default privacy for rides that are uploaded, as well as when you create events. Choose between Public, Members Only, and Route Managers to make sure only the correct audience can view your uploaded rides and created events.
Link to Instagram
Keeping your riders connected: In addition to Facebook and Twitter, we now offer linking to your club’s Instagram account from the Club Account homepage.

June, 2019

Club Directory
Find your local club with our Club Directory.

May, 2019

Event Calendar Embed
Embed a list or calendar view of your club’s upcoming events and rides. This embed is updated live whenever you add events or make edits. The embed links directly to the event so your riders can view routes in greater detail, export files, or print PDF maps and cuesheets. You can customize the embed to match your needs and style of your club’s website.
View a preview card of your route on the route library table. Hover over the route name or view link with your cursor to see a snapshot of the route map, distance, elevation gain, and elevation loss.
Print PDFs from Tourism Embeds
Set an Official PDF so your riders can download a customized PDF map with a click of a button from a Tourism Embed.
Show photos for POI on Tourism Embeds
Add photos to POI in your POI Library and they will appear when the POI is selected on the Tourism Embed

April, 2019

View member Active/Inactive status on CSV export for ease of member reconciliation

January, 2019

Experiences
The most streamlined way to offer a package of routes and guide information for tour guests, event participants, and more.

October, 2018

New Club home page in the mobile app
We’ve added a new club home page to the mobile app for all your approved members. Both club routes and events sync to your member’s app automatically. They can access routes from your club’s route library or choose to see all your upcoming scheduled rides under events.
RSVP to Club Events Anytime
Club members can RSVP to your scheduled rides any time by choosing the event from the event list and clicking RSVP in the app. This gives you an accurate count of who will be attending and a rider list you can use to manage and communicate with your riders.

Sept, 2018

New Participant Table
We’ve added additional features and options to the participant table to help you better manage your riders. You can control their access, unexpire them if their access has been removed, send messages individually or in bulk, and tag them to help categorize by group.
Disable Route Copying
You can now prevent people from copying your routes to their own accounts by disabling route copying. When route copying is disabled, only route managers that are signed into the account will be able to make copies of the route. For all others, the option will be removed.
Create Repeat Events
You can create a single event and create duplicate events to repeat as often as you’d like. Create events to run every week, every month, on certain days, or whatever works best for you and your organization.
Add Organizers To Events
Want to let all your riders know who is leading a ride? You can now add organizers directly to your events by selecting them from your member table.

May, 2018

New Manage Account Page
With more options to customize and configure your account than ever, we added a dedicated Manage Account page to Organization accounts. This gives account admins one central place to manage billing, account set-up, and preferences.
Event Tags
You can now tag events in your event library just like you can for routes in your route library. Tags are used to organize large libraries so you can easily drill down and find the specific events you are looking for. Route managers can use tags, such as the event year, the group the event is intended for, the region where the event occurs, or anything else you choose to categorize your assets

April 10, 2018

Official PDF
With the organization account, you can set an Official PDF for your riders. This gives your riders the chance to download the map and cuesheet you’ve customized for them with a click of a button. Riders still have the ability to configure the PDF if they choose, but for those looking to download the PDF quickly, this gives you the option to streamline things for your riders, guests, and participants.
Set Tag and Override City while Saving
Setting tags and overriding start city on your organization’s routes just got easier. Now you can do both quickly from the save dialogue when planning or editing a route. You can choose from the existing list of tags, add new tags, or remove existing tags.

Tags are used to organize large route libraries so you can easily drill down on specific routes. Route managers use tags such as the year the route is being used, the route creator’s initials, the group the route is intended for, or anything else that will help you categorize your assets.
Admin Permission
We have added an additional permission to your member table to allow you to designate an organization admin. An admin can lock and unlock any route in the organization’s route library and manage settings for the account. Organization admins will also be route, billing, and member managers.

March 13, 2018

Member Tagging
With member lists continuing to grow and the Tour account becoming a central management tool for staff, we wanted to give you a better way to organize and manage your members.

Now any member manager can assign tags to staff. This will allow you to sort and message groups with a few clicks. You can set tags for regions your staff lead or management roles for your staff. Members can be assigned as many tags as you would like.
Member Messaging
We’ve added the ability to message multiple members at the same time. You can select members individually or filter by tags to message an entire group.

November 1, 2017

Redesigned the account layout that allows you to link directly to your account resources, provides additional room for organization and customization without needing to resize columns, and paves the way for us to add additional features to your organization account.

October 6, 2017

Route Locking: With our route locking feature, administrators (anyone with route, billing, and member manager designations) can lock routes, preventing entries from being edited or deleted by route managers.
Automatic Backups: Use this new feature to purge old data from your route library while keeping it available to recover should you want it back in the future
Branded Club Application: Riders who apply to join your club will now see a branded splash screen confirming their application and letting them know what to expect when their request is approved.

July 20, 2017

Improved Auto-Approval Signup Process: We’ve made it easier for riders to join your clubs, events, and tours. Our new auto-approval process puts your organization’s name and logo in the signup process and reduces the steps for riders to be added to your club, tour, or event.
Multi-Tag Filtering: Now you can tag and sort your routes using multiple tags. This is great for large route libraries and allows route managers to find routes quickly and easily.
Organization Account Contact Info: Put your organization’s contact information right on the front of your Ride with GPS profile page, making it easier for riders to contact you.

April 17, 2017

Epic Ride Weather Club Routes: Now you can see weather forecasts on your Club routes in the Epic Ride Weather app for iPhone and Android.
Download All: Download all the routes in an event for Offline use in the mobile app for iPhone and Android. Go to your event in the app, tap DOWNLOAD ALL.

February 22, 2017

Active / Inactive Member Options: Member managers can now set club members to active and inactive. Setting a member to inactive will not remove them from the club, but will remove club privileges and prevent them from seeing any club member only routes and events.
Reconcile Member Names and Emails: Member managers can now override member’s first, last, and email address on the club’s member list. Doing so will not affect the member’s personal account settings. It will only change what is displayed to member managers.
Changelog Notes: Now when route managers are saving route edits, they can type in what changes were made so other route manager will know what was done from edit to edit.

December 7th, 2016

Route Changelog: You are now able to view the edit history of all of your individual Club routes, showing the date of the modification as well as the manager who made the revision.
Name + Email Required for Event RSVPs: New to events: require name and email address for participants who RSVP. When enabled participants will be required to enter their first and last name, and email address, to RSVP for an event. Route Managers will see this additional info in the participant list, along with their account nickname and the date they clicked RSVP.

November 14, 2016

Added a presentation showing how the Club account can be used to create, organize, and deliver value for Event organizers.

Using the Club Account to Plan Events: Detailed instructions on how to use the Club Account to plan and share an event so that participants can take advantage of Club features.
Export CSVs of Club Route Library and member list: Export a simple CSV file with a full list of all the routes of your Club Account or a full list of all your club members with contact info.

September 19, 2016

Club Member and Event Participant Help Emails: When a rider gets approved into your Club or a Club event, we send them a confirmation email that includes helpful tips on getting the most from their account.
Event Broadcast Messaging: Send a message to all participants of an event. Let them know of any updates or changes to the routes. Each participant will receive an email with this message so long as they have an email address associated with their account.
Club Logos on PDFs: When route managers are creating PDF maps and cue sheets to send out to riders, they can now optionally replace the Ride with GPS logo with the club logo.
Auto-Expire Participant List: For events with a start and end date, you can now optionally enable automatic expiration of event participation after 2 weeks, 30 days, or 60 days. This convenience feature is especially helpful for tour operators that use recurring events and don’t want to manually remove event participants.
Rearrange POIs on PDFs: You can now easily re-arrange the order in which Points of Interest appear in the PDF. Additionally, the new default order is along the route rather than when the POI was created. This solves the common problem of out of order POI due to route edits.
PDF Footer: We’ve added the ability to included a footer on both the PDF Map page and cue sheet page. Use this area to put emergency contact information, additional route notes, etc, and it will show up as a footer on each of the PDF pages.

May 10, 2016

Route managers can now save routes from their personal account to the club account.
List view for events.
Route managers can now view the member list when signed into the club account.
Added a presentation for Tour Operators to share with their Tour Participants.

May 1, 2016

Club Account Route Backups.
Route managers can now access Club Settings and see the Club Member list when logged into the Club account if they have appropriate privileges enabled.
Group Live Logging now works for Club members. All Basic and Premium Club members can see each others locations in the mobile app when live logging
When copying an event, now have the ability to rename the copy before it is made.
A Club account can now also be an Area Ambassador.
Event start & end times now show in the event creator’s time zone.
Estimated Time now fixed for all non-Premium Club members (anyone with at least 10 miles uploaded to their personal account will see Estimated Time on all Club/Event routes.
When editing an Event, you can now change the Event URL to whatever you would like, and have the Event name whatever you like, they no longer have to be the same.

April 25, 2016

Added a Club Presentation to share with your cycling club members or club leaders.

April 8, 2016

Copy Events
Unscheduled events sorted by name
Event auto-approve link, when creating a new account it is Starter automatically. Does not affect existing accounts. In other words, they never see the “what kind of rider are you” choose account screen.
Larger RSVP code textbox
Member list filtering & sorting
Added ability to add routes to events with filtering and sorting options.
Only show routes in club routes library (website & app) No more trips
Club member list CSV export
Event Support on the Mobile App

March 24, 2016

Tour and Event specific tools for Event Pages.
Ability to require approved members to add in a name and email address.
Ability to set the timezone for your calendar from the Club Settings page
New help video created demonstrating how to copy routes from a non-club account into your Club account.
Unscheduled Events are now constant.
Time is now supported in the .ics calendar export.
Demo on how to embed multiple calendars into your own website.
Ability to change the name of a PDF.