Your Tour Operator account will have two types of members: permanent Tour Operator account members (tour staff) who will administrate the account and run the tours, and event members (tour participants) who will be associated with specific events created by the Tour Operator. Tour staff will be added to the Tour Operator account itself, while tour participants will be added to the specific events for which they have signed up.

Inviting Participants

To add tour participants to a tour event page, you will use an auto-approval code that you can send out to participants via email. To do this, log in to the Tour Operator account and open a tour event. Click the Manage participants link.
You will see a pop-up box with options to message or invite participants, or to export a CSV file of that event’s participant list. Click Invite participants.
Another pop-up box will appear, this one with an auto-approval code that you can copy and paste into email, social media, or any other messaging platform you use to communicate with tour participants.

Auto-Approval Quickstart

Anyone who clicks the auto-approval code will be granted automatic approval for the event page. If they are not signed in, they will be prompted to sign in to the Ride with GPS website or to create an account.
(For more information on what your participants will see, see the participant quick start guide.)

Inviting Tour Staff

While your tour participants will be added only to the events in which they are participating, you can add your staff as account members. To do this, log in to your Tour Operator account, and scroll down to view your member list. Click Invite members.
You will see a pop-up box with an auto-approval code. You can copy and paste this code to distribute it to your staff via email or other messaging services.
Clicking the link will grant automatic membership to the Tour Operator account page.

Once you have added your staff to your Tour Operator account, you can assign abilities:

Route Managers
have the ability to add, edit, delete routes and events from the library.
Billing Managers
have the ability to view and edit the subscription information and transaction history for the Tour account.
Member Managers
have the ability to add, remove, assign privileges of other members, and mark existing members as active or inactive.
Tour participant information is ONLY visible to those that are assigned as Member Managers.

Sorting Members

Click on the column headers to sort your members and participants, click a second time to reverse the sort order.
Once you have set up your Tour Operator account and added tour staff, members with route manager status can create events for each tour being hosted by the Tour Operator account. Once the events are created, tour participants can be invited.

Now move on to Part 5: Tour Account and Event Backups

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